Time Card Calculator
Enter each shift's clock-in and clock-out time, then subtract any unpaid break. The calculator totals your paid hours for each day and across the week, including overnight shifts.
Your weekly time card
Based on the clock-in, clock-out and unpaid-break times you entered. All durations are paid hours after break deductions.
Weekly summary
| Metric | Value |
|---|---|
| Total clocked (raw) time | 42:30 |
| Total unpaid break time | 2:30 |
| Total paid time | 40:00 |
| Decimal paid hours | 40.00h |
| Completed shifts | 5 |
| Days with paid time | 5 |
Daily hours
| Day | Shifts | Clocked | Breaks | Paid | Decimal |
|---|---|---|---|---|---|
| Monday | 1 | 8:30 | 0:30 | 8:00 | 8.00h |
| Tuesday | 1 | 8:30 | 0:30 | 8:00 | 8.00h |
| Wednesday | 1 | 8:30 | 0:30 | 8:00 | 8.00h |
| Thursday | 1 | 8:30 | 0:30 | 8:00 | 8.00h |
| Friday | 1 | 8:30 | 0:30 | 8:00 | 8.00h |
| Saturday | 0 | 0:00 | 0:00 | 0:00 | 0.00h |
| Sunday | 0 | 0:00 | 0:00 | 0:00 | 0.00h |
Show shift-by-shift detail
| Shift | In – out | Raw | Break | Paid |
|---|---|---|---|---|
| Monday Shift 1 | 09:00–17:30 | 8:30 | 0:30 | 8:00 |
| Tuesday Shift 1 | 09:00–17:30 | 8:30 | 0:30 | 8:00 |
| Wednesday Shift 1 | 09:00–17:30 | 8:30 | 0:30 | 8:00 |
| Thursday Shift 1 | 09:00–17:30 | 8:30 | 0:30 | 8:00 |
| Friday Shift 1 | 09:00–17:30 | 8:30 | 0:30 | 8:00 |
Overtime split
| Threshold | |
|---|---|
| Regular time | () |
| Overtime | () |
This is a weekly split using the threshold you entered. It is not a legal overtime entitlement calculation.
Gross pay estimate
| Hourly rate | |
|---|---|
| Regular hours / pay | · |
| Overtime hours / multiplier / pay | · · |
| Estimated total gross pay |
This is a gross-pay illustration before tax, payroll deductions, benefits, tips, bonuses and employer-specific rounding or pay rules.
This calculator totals the shift times and unpaid breaks you enter. It is not a payroll record, legal timesheet, overtime-entitlement calculation or break-law checker. Check your contract, workplace policy and applicable local law for how paid breaks, overtime and working time are handled.
How to use this calculator
- Choose whether your week starts on Monday or Sunday — this only changes the display order of the days below.
- For each day you worked, enter a clock-in and clock-out time for each shift, plus any unpaid break in minutes. Leave a day blank if you did not work it.
- Use Add shift for a second or third shift on the same day — a split shift, for example.
- Optionally turn on Show overtime split to see regular and overtime hours against a threshold you set, or Estimate gross pay to add an hourly rate and an optional overtime multiplier.
- Press Calculate to see your daily and weekly totals. Use Reset to start again.
How is a shift's paid time calculated?
Every clock-in and clock-out time is converted to minutes after midnight, so the maths never depends on a time zone, daylight saving or the current date.
- If clock-out is earlier than clock-in, 1,440 minutes are added first (overnight shift).
- If clock-in and clock-out are identical, the shift is zero minutes, never 24 hours.
- An unpaid break cannot be longer than the shift itself.
Example: a same-day shift from 09:00 to 17:30 is 510 raw minutes (8.5 hours); with a 30-minute unpaid break, that is 480 paid minutes, or 8:00 (8.00 decimal hours). An overnight shift from 22:00 to 06:00 is 480 raw minutes (8 hours) before any break, because 06:00 plus 1,440 minutes minus 22:00 is 480. Daily and weekly totals are simple sums of these per-shift paid minutes, so nothing is rounded until the final H:MM or decimal figure is displayed.
How are unpaid breaks handled?
Nothing is deducted automatically. You enter the unpaid break for each shift yourself, in minutes, and only that amount is subtracted from the shift's raw duration. Whether a break is paid or unpaid depends on your contract, your workplace's policy and, in many places, local working-time law — this calculator has no way to know that, so it never guesses or applies a standard break rule on your behalf.
How are overnight shifts counted?
When a shift's clock-out time is earlier than its clock-in time, the calculator assumes it ran past midnight and adds a full day (1,440 minutes) to the clock-out time before working out the duration. A 22:00-to-06:00 shift is therefore 8 hours before any break, shown with an Overnight shift badge. The entire shift — and its unpaid break — is attributed to the day you clocked in on; this version does not split an overnight shift's hours across the two calendar days it actually spans.
Is the overtime split the same as legal overtime entitlement?
No. The overtime split is a planning tool: you choose the weekly threshold, and the calculator shows how many of your paid hours fall above and below it. It does not know your contract, your employer's policy or the law that applies to you. In the United States, for example, federal overtime rules apply differently to "covered nonexempt" employees than to exempt staff, and several states set their own daily or weekly rules; in the UK, overtime pay and any premium rate is set entirely by an individual's contract or agreement, since there is no general statutory right to extra pay for working beyond standard hours. Check the rule that actually applies to you before treating this split as anything more than a planning estimate.
What this calculator does not do
- It is not a payroll record, a legal timesheet or an official record of hours worked.
- It never deducts a break automatically — only the unpaid break minutes you enter are removed.
- It does not determine legal break entitlement or apply any country's or state's mandatory break rules.
- The overtime split and gross-pay estimate use a threshold, rate and multiplier you enter — they are not a calculation of legal overtime entitlement or a payslip.
- Gross pay excludes tax, National Insurance, Social Security, Medicare, pension contributions, health insurance, tips, bonuses, shift premiums and any employer-specific rounding rules.
- An overnight shift is attributed entirely to its clock-in day, not split across two days.
- This is a generic weekly template — it does not use calendar dates, holidays or time zones.
Is my data private?
Yes. The calculation runs entirely in your browser using the shift times, breaks, rate and threshold you enter. Nothing is sent to a server, no timesheet or employer system is connected, and no time, break, wage, currency or threshold you enter is recorded in analytics.
Related calculators
To convert your paid hours into an annual, monthly or weekly gross-pay figure, or an annual salary into an hourly-rate equivalent, see the Hourly ↔ Salary Calculator. For the effect of a pay rise on your take-home figures, try the Raise Calculator, or use the UK Take-Home Pay Calculator for a full UK payslip estimate. For counting days between two dates rather than hours in a week, see the Date Difference Calculator.